Practice Manager

Overview

Pathway Legal is working with an established Belfast city centre law firm that is seeking a highly organised, proactive and adaptable Office Manager.

This is a varied and fast-paced role covering several areas of the business, including HR administration, compliance, facilities management and quality assurance.

The position is initially being offered as a 12–14-month maternity-cover contract, with the potential for extension.

Previous experience within a legal environment is not essential. Our client is primarily interested in finding someone with excellent organisational skills, the right attitude and the ability to manage a busy and varied workload.

Key responsibilities

• Supporting recruitment, onboarding, employee records and general HR processes
• Coordinating ISO 9001 processes, internal audits and preparation for external audits
• Overseeing the day-to-day management of office facilities
• Liaising with suppliers and coordinating maintenance and operational requirements
• Managing insurance renewals and regulatory administration
• Coordinating practising certificates and other compliance-related requirements
• Supporting operational projects and managing key deadlines
• Ensuring the smooth and efficient day-to-day running of the office

Candidate profile

The successful candidate will:

• Have excellent organisational and time-management skills
• Be able to manage multiple projects, deadlines and competing priorities
• Be proactive, resourceful and comfortable taking ownership of tasks
• Have strong communication and interpersonal skills
• Demonstrate excellent attention to detail
• Have a practical and confident approach to problem-solving
• Be confident working both independently and collaboratively across different teams

Experience in office management, business administration or a similar operational role would be beneficial; however, previous legal-sector experience is not required.

Salary and benefits

• No fixed salary band, although salaries in the region of £29,000–£33,000 have been considered to date
• Full-time hours, Monday to Friday, 9.00am–5.00pm
• Flexibility around working hours
• Hybrid working arrangements
• Initial 12–14-month maternity-cover contract
• Potential for the contract to be extended
• Varied and engaging position within a busy and established law firm