Conveyancing & Probate Legal Secretary

Pathway Legal is delighted to be working with an established Belfast law firm to recruit an experienced Conveyancing and Probate Legal Secretary for its busy East Belfast office.

This is an excellent opportunity for a legal secretary with experience in conveyancing and/or probate who enjoys working within a busy department and providing high-quality support to solicitors and clients.

The successful candidate will join an established team dealing with a varied caseload across residential conveyancing, probate, wills and trusts. The firm has offices in both East Belfast and Belfast City Centre and offers a friendly, professional and supportive working environment.

Key Responsibilities

• Providing day-to-day secretarial and administrative support across conveyancing and probate matters
• Preparing and formatting legal correspondence and documentation
• Audio and copy typing
• Assisting with residential property transactions, including sales, purchases and remortgages
• Preparing contracts, completion documentation and other conveyancing paperwork
• Liaising with clients, estate agents, lenders and other solicitors
• Assisting with Land Registry documentation and searches
• Supporting probate and estate administration matters from initial instruction through to completion
• Preparing probate documentation, including applications for Grants of Probate and Letters of Administration
• Drafting and formatting wills, powers of attorney and related correspondence
• Obtaining information relating to assets and liabilities and assisting with the preparation of estate accounts
• Liaising sensitively and professionally with executors, beneficiaries, financial institutions and other third parties
• Managing telephone calls and responding to client enquiries
• Opening, maintaining and closing client files
• Diary management and arranging appointments
• Maintaining accurate and up-to-date files
• Supporting solicitors to ensure matters progress efficiently and relevant deadlines are met

Essential Skills and Experience

• Previous experience working as a Legal Secretary, ideally within residential conveyancing and/or probate
• A good understanding of conveyancing or probate processes and associated documentation
• Strong typing and document-production skills
• Excellent organisational skills and the ability to manage a busy workload
• Strong attention to detail
• A confident and professional telephone manner
• Excellent communication and client-care skills
• The ability to handle sensitive and confidential matters with discretion
• Ability to work effectively as part of a busy legal team
• Good IT skills

What’s on Offer

• Full-time, permanent position
• Competitive salary dependent on experience
• Opportunity to join a busy and established legal team
• Friendly and supportive working environment
• East Belfast location
• Excellent long-term opportunity with an established Belfast practice

For further information, please contact Orla Milligan at Pathway Legal.